Business and Finance Related Changes in Response to COVID-19

To ensure business continuity and to facilitate remote work, many business and finance policies are being modified temporarily or permanently. A list of modifications are below.

Cash Handling Policy

Change Funds are now balanced each day they are used as addressed by 10.6.2 Responsibilities of a Change Fund Custodian.

Electronic Signatures

The University of Illinois System may now accept electronic signatures as a legally binding equivalent to handwritten signatures to signify an agreement, as permitted by law or other contractual obligations. Units are encouraged to discuss electronic signature acceptance options with appropriate information technology units. 19.4.1 Electronic Signatures

Next Equipment Biennial Inventory Cycles Due 2023

All COVID related Biennial Inventory certifications were due on September 30 and all cycles closed on December 31, 2021. Below are the new Biennial Inventory cycles with the next certification due dates in the calendar year 2023.

University	Cycle Start Date	Certification Due Date*	Cycle Close Date
UIC	July 1, 2022	March 31, 2023	June 30, 2023
UIS	September 1, 2022	May 31, 2023	August 31, 2023
UIUC	December 1, 2022	August 31, 2023	November 30, 2023
SO	December 1, 2022	August 31, 2023	November 30, 2023

 

*All future Biennial cycle certifications will be completed during odd calendar years 2025, 2027, etc.

For questions regarding the Biennial extension, please reach out to Magdalena Jach at mj20@uillinois.edu or 312-585-9171. 

Equipment Loan to Employees Procedures

Procedures for loaning equipment to faculty, staff, or student employees for less than one academic term have been streamlined. For details please see the policy 12.3.7 Loan Equipment to Faculty, Staff, or Student Employees.

P-Card and T-Card Reconciliation

P-Card and T-Cards reconciliation has been extended to 25 days and in anticipation that physical receipts may not be available, electronic receipts can be used for processing. Receipts should be retained either in paper form or electronically within the unit.

For more information see, P-Card and T-Card Reconciliation.

University Bursar Cashier Operations

Cashier Operations has updated hours for services such as department deposits, payables check pickups and cash advance payouts.  View the lobby hours and contact information on the University Bursar Cashier Operations webpage for your university (Chicago, Springfield, or Urbana-Champaign).